Trello and Evernote: How They Work Together and When to Pick One

Trello and Evernote are often named in the same breath, yet they answer different questions. Evernote answers “where did I write that down?”, Trello answers “who is doing what right now?”. Many teams use both — and then run into the gap between them. Below: how the two differ, how the official integration works, where it stops, and how to decide which tool should hold what.

The short version

Evernote is a notebook: notes, web clippings, PDFs and scans, with tasks added inside notes.
Trello is a shared board: cards move through columns, and everyone on the board sees the state of the work.
The Evernote Power-Up lets you attach a note to a Trello card or create one from it. It links the two; it does not sync them.
If your work is mostly writing and collecting material, start with Evernote. If it is handing work between people, start with a board.

Trello vs Evernote: side by side

Built for: Trello — Moving work between people on a shared board; Evernote — Writing, collecting and finding information
Unit of work: Trello — A card in a list on a board; Evernote — A note in a notebook
Tasks: Trello — Cards with members, due dates and checklists; Evernote — Tasks inside notes, with due dates and reminders
Seeing progress: Trello — At a glance: the columns are the status; Evernote — By opening notes one by one
Search: Trello — Card titles, descriptions and comments; Evernote — Full text of notes, including PDFs and text in images
Free plan: Trello — Up to 10 collaborators per Workspace; Evernote — 50 notes and one notebook

How the Evernote Power-Up for Trello works

The integration is an official Power-Up. Setting it up takes a couple of minutes:

A board admin opens the board menu, goes to Power-Ups and enables Evernote.
Each person links their own Evernote account: on the back of a card, the Evernote button asks you to sign in to Evernote and authorize Trello.
From a card you can now create a new note — give it a title and choose a notebook — or attach an existing note, picked from suggestions or found by title.
Attached notes appear in the card’s attachments, visible to everyone who can see the card.

Turning the Power-Up off loses nothing: the attached notes stay on the card as ordinary links.

What the integration does not do

It does not sync tasks. Ticking off a task in Evernote does not move or complete the card, and finishing the card changes nothing in Evernote.
Only notebooks you own can be linked. A notebook someone else shared with you cannot be attached, even if you can edit it.
Every teammate needs their own Evernote account to create or attach notes from cards.
The note keeps living in Evernote: comments on the card and edits to the note stay in two separate places.

Other ways to connect Trello and Evernote

If you need more than a link — say, a new note for every new card, or a card for every note with a certain tag — automation services such as Zapier and Make have ready-made Trello–Evernote scenarios. They copy data one way at the moment of the trigger. Edits made later on either side do not travel back, so decide in advance which tool is the source of truth for status and which one only stores the text.

Which one should hold what

Keep in Evernote

Meeting notes, research, briefs and drafts
Scans, receipts, PDFs and web clippings you will need to search later
Personal to-dos that nobody else has to see

Keep in Trello

Anything with an owner and a deadline
Work that passes from one person to another
The current status of a project, visible without asking

When neither is enough

The two-tool setup works while the team is small. It starts to creak when the context and the work drift apart: the brief is in Evernote, the decision is in a chat, the status is on a card, and the hours are in a spreadsheet. Signs that you have reached that point:

Before starting a task, people ask in chat where its description is
The answer to “why did we do it this way?” is in a note nobody linked
Billable hours are collected by hand at the end of the month
A new teammate needs access to three tools before they can do anything

Frequently asked questions

Does Trello integrate with Evernote?

Yes, through the official Evernote Power-Up. It lets you create a note from a card or attach an existing one; the note then appears in the card’s attachments. It does not sync tasks or statuses between the two tools.

Can Evernote replace Trello for project management?

For one person, often yes: Evernote tasks have due dates and reminders and live next to your notes. For a team it is harder — there is no board where everyone sees the state of all the work at once, so progress has to be gathered note by note.

Can I attach a note from a notebook someone shared with me?

No. Only notebooks you own can be linked to Trello, including ones you have shared with others. Notebooks other people own and shared with you are not available to the Power-Up.

What are the free-plan limits of Trello and Evernote?

Evernote Free allows up to 50 notes and one notebook. Trello Free limits each Workspace to 10 collaborators; all paid Trello plans remove that limit.

Trello and Evernote complement each other best when the line between them is sharp: Evernote holds the text, Trello holds the work. The Power-Up makes it easier to jump from one to the other, but it does not turn two tools into one. If your team keeps losing context between notes, chats and boards, look for a tool where the task itself carries its description, discussion, files and hours.

In NoventoX the task holds its description, discussion, files, checklists and logged time, and the board, list, calendar and Gantt views show the same work. Free for small teams.

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